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Proof approval checklist - What you need to know

Posted by Sue Simpson on

Proof Approval Check-list

Refer to this checklist to make sure your proofs are error-free and designed just the way you want.

All the stationery items I ordered were included in the final proof set.                      

Correct ink, paper and envelope colours were used.                                             

 Colours may appear differently on your computer than they print in person.

 If you are at all concerned about the colour, please order a printed proof.         

    Correct fonts were used.                                             

   All text is spaced properly.          

All text is formatted and aligned correctly.                                                     

  All important information is included - who, what, where, when and why                                                     

  All wording/phrasing is typed correctly.             

 All dates, names, professional titles, physical addresses, email & web addresses, and telephone numbers are correct.                                              

 There are no abbreviations and all dates and addresses are spelled out as you would like (i.e. Street versus St.)                                                      

There are no spelling or punctuation errors - do not assume spell check has caught every error!                                                        

All design elements (dimensions, folds, layers, embellishments, graphic elements, etc) are EXACTLY correct.

Proof Approval – 

Please read carefully

By submitting this form, I have thoroughly reviewed all digital and physical proofs of the project materials.

I understand that all proofreading and spell checking is my responsibility, not Inspired by Script.

I understand that printed product colours may vary from what I see on my computer screen.

I have read through the suggested check list above and have used that to look through all physical and digital proofs.

I accept full responsibility for this approval and hereby grant permission to proceed with the production process as noted above.

 I understand that revisions, error corrections and/or preference changes after this approval will be deemed “new work” and invoiced in addition to this project’s fees.

If you agree to these terms, please email me with the words I APPROVE in the subject field and also type the words in the body of the email. 

Alternatively, you can confirm in writing to

Inspired by Script,

288aHigh Street,


North Yorkshire DL7 9DW

Please note, work will not commence until this form is 

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